Privacy Policy
This privacy policy applies to information that Peterborough Litter Wombles (PLW) collect about individuals who interact with our organisation and explains what information we collect and how we use it.
For the purpose of the General Data Protection Regulation (GDPR), PLW is the data controller. If you have any questions about this policy, please contact us at: peterboroughwombles@gmail.com.
All personal data is stored securely in accordance with the principles of GDPR and will be:
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Used lawfully and fairly, for legitimate interests only
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Used in a transparent way - collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
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Relevant to the purposes we have told you about and limited only to those purposes, as stated below
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Kept accurate and up to date and reviewed annually
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Kept only as long as necessary for the purposes we have told you about
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Kept securely
The responsibility of a nominated officer of PLW and only shared with members of PLW’s Executive Committee.
We may collect the data from you in the following instances:
Purpose | Data | Legal Basis |
|---|---|---|
Enquiring about our organisation and its work, e.g. arranging a litter picking event. | Name, email, message. | Legitimate interests - it is necessary for us to read and store your message so that we can respond to you in the way that you would expect. |
Making a donation/sponsorship. | Name, email, address, payment information. | Legitimate interests - this information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message. |
Providing feedback. | Name, email, responses. | Legitimate interests - it is necessary for us to read and store your message so that we can respond to you in the way that you would expect. |
Committee members. | Name, email, phone number. | Legitimate interests - it is necessary for us to store your contact details to communicate with you in the way that you would expect. |
Website functionality. | Website activity collected via cookies. | Legitimate interests – it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect. |
Working with PLW volunteers, for example to provide them with equipment. | Name and email | Legitimate interests, to enable us to work together effectively. |
Networking with other volunteer groups. | Name, job title, phone, email | Legitimate interests, to enable us to work together effectively. |
Liaising with Peterborough City Council councillors and officers. | Name, job title, phone, email | Legitimate interests, to enable us to work together effectively. |
Photos* / video | A picture or video of you the data subject, either on your own or as part of a group | A picture or video of you the data subject, either on your own or as part of a group
Consent - for publicity purposes.
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* Photos must not be used by any other organisation without prior permission from PLW.
Sharing Data
We will only pass your data to third parties in the following circumstances:
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You have provided your explicit consent for us to pass data to a named third party;
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We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
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We are required by law to share your data.
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the GDPR.